PATH Uganda
PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges.
Since 2002, PATH in Uganda has been an expanded partner of the Ministry of Health/Uganda National Expanded Program for Immunization (UNEPI) providing technical assistance (TA) to the program in a number of areas mainly; the vaccines and supply chain; advocacy, communication and social mobilization (ACSM); monitoring and evaluation (M&E), and other initiatives related to program management including Gavi grant applications and new vaccine introduction. PATH currently receives financial support from Gavi under different grant streams to implement its TA activities under UNEPI with an expanded scope that now includes managing and coordinating local civil society organizations (8 under Covid-19 Delivery – [CDS3] – grant and 17 under Equity Accelerator Fund – [EAF] – grant) with different implementation windows.
Job Summary
The Contracts and Grant Officer will be responsible for the provision of contract and sub-agreement support to subrecipients and will ensure compliance with the terms and conditions of the awards, applicable to PATH and other donor administrative principles, polices and regulations. S/he will report to the Finance and Operations Director and will work closely with the Vaccines and Immunisation Program Administrator, the finance team, and program teams to ensure compliance with all policies and procedures as outlined in the grant documents.
The Contracts and Grant Officer will have the following key responsibilities:
Work collaboratively with the Vaccines and Immunizations program Administrator, the Senior Program Manager (Civil society Engagement) to prepare and or modify sub-agreement award documents.
Participate in pre-award assessment processes and ensure organizations have the capacity to appropriately manage their subawards.
Participate in the analysis and evaluation of grant applications.
In collaboration with the program and finance teams, develop grant budgets that correspond with subrecipient’s technical scope of work.
Maintain the subaward pipeline tracker on a monthly basis and ensure subrecipients have adequate liquidity and spend within the obligated thresholds.
Ensure subrecipients comply with donor regulations and that the basic cost principles are upheld in all transactions reported.
Work collaboratively with the finance team and the program staff to monitor subrecipient performance to ensure that financial reports are in sync with program deliverables.
Receive and review subrecipients’ periodic financial report for completeness, accuracy and compliance to grant terms and conditions .
Receive and review the subrecipients’ invoices for reimbursements in a timely manner.
Work with the finance team and ensure subrecipient disbursements are made in a timely manner by preparing complete and well-supported disbursement requests.
Monitor subrecipients’ expenditures against approved budgets and program objectives/milestones and that there is compliance to reporting as per the grant agreement.
Provide ongoing technical assistance, mentorship and on-the-job training as necessary to Sub Awardees to administer their sub agreements in compliance with all terms and conditions.
Transfer grants management skills to local partners at site level.
Ensure amendments to the contract are developed and processed in a timely manner, whenever required.
Address problems or concerns with management of subawards in a timely and effective manner.
Maintain a list/log for each subrecipient of significant deficiencies and the status for each deficiency, e.g., resolved, steps being taken.
In collaboration with the Finance team, provide identified capacity building training to Sub Awardees on the basics required to manage the grant based on appropriate donor rules and regulations.
Hold accountable subaward focal point persons for the closing of all outstanding audit and review findings and that these are addressed and resolved in a timely manner.
Assist in the sub agreement closeout process.
Provide ad hoc reports to the Finance and Operations Director or other staff as requested in a timely and accurate manner.
Education and experience:
Five (5) years’ experience in grants/contract administration
Bachelor’s degree in finance/Accounts (or equivalent)
Certified Public Accountant (CPA/ACCA) added advantage
Familiarity with grants/contract management procedures for funds from institutional donors.
Accounting knowledge/and or background
Exceptional ethics and professional comportment
Strong team player
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