Temporary Procurement and Admin Assistant

Job Application Procedure

All suitably qualified candidates who meet the requirements for this role and are passionate about making a lasting impact are encouraged to apply.

To apply:

1. Submit your updated CV, cover letter, and academic credentials as a single PDF document.

2. Use the recruitment code: TPA-PRO-525 as the subject line of your email

Please note:

• Only Ugandan nationals are eligible to apply for this temporary position.

• The deadline for submission is Thursday, May 22, 2025, at 5:00 PM (EAT).

• Only shortlisted candidates will be contacted.

Join us in turning adversity into impact. Be part of a team that empowers communities and fosters transformation.

Job Title: Temporary Procurement and Admin Assistant

Type: Full-Time (Temporary)
Category: Transportation & Logistics
Industry: Nonprofit, NGO
Organisation: FH Association (formerly Food for the Hungry)
Reporting to: Logistics & Procurement Coordinator
Recruitment Code: TPA-PRO-525
Location: Kampala, Uganda
Duty Station: P.O. Box, Kampala
Deadline to Apply: Thursday, May 22, 2025
Date Posted: Friday, May 9, 2025
Base Salary: Not Disclosed
Work Hours: 8 Hours per day
Level of Education: Bachelor’s Degree
Experience: Open to fresh graduates; no prior experience required
Eligibility: Open to Ugandan Nationals Only

About FH Association (Food for the Hungry)

For over 50 years, FH Association has been a faith-based organization dedicated to ending poverty, promoting justice, and enhancing resilience among the world’s most vulnerable communities. With a presence in more than 20 countries, we partner with local communities and stakeholders to bring innovative, sustainable solutions to the challenges of poverty and marginalization.

Our work is deeply rooted in Christian values, and we strive to foster environments where both individuals and communities can thrive. At FH, your talents are aligned with your faith, and you’ll become part of a purpose-driven team committed to holistic transformation. We don’t just envision change—we make it happen.

Why Work with FH Association?

At FH, we value Talent, Faith, and Thriving. We offer our staff more than just a job—we offer a meaningful opportunity to be part of something bigger. Our culture emphasizes accountability, integrity, innovation, and collaboration. You’ll be supported in your career journey while contributing to global impact through service and compassion.

Join a team where adversity is transformed into impact and every role contributes to building a better world.

Position Summary

We are seeking a Temporary Procurement and Admin Assistant to support procurement, payment processing, vendor and contract management, and administrative functions under the direct supervision of the Logistics & Procurement Coordinator. The role ensures that goods, services, and works are procured timely, cost-effectively, and in accordance with FH Association’s procurement and administrative policies. This position plays a vital role in supporting the organization’s operational excellence while maintaining high standards of integrity, confidentiality, and accountability.

Key Responsibilities

• Assist in preparing and issuing request for quotations (RFQs), purchase requisitions, and purchase orders in compliance with FH Association’s procurement policies and donor guidelines.

• Support vendor identification, evaluations, and maintaining a comprehensive supplier database.

• Maintain up-to-date procurement and contract documentation for all transactions.

• Liaise with vendors, service providers, and internal teams to ensure timely and accurate delivery of goods and services.

• Assist in processing payments by compiling complete supporting documentation and ensuring timely submission to Finance.

• Monitor delivery schedules and follow up on pending deliveries and documentation.

• Provide administrative support including scheduling meetings, filing, and logistical arrangements for training or events.

• Support in maintaining physical and digital records of procurement and administrative files for audit purposes.

• Ensure proper documentation of fixed asset procurement and asset tagging in collaboration with the Asset Management team.

• Uphold FH’s values and ethical standards by maintaining integrity, transparency, and accountability in all procurement-related activities.

Qualifications and Competencies

Education & Experience:

• A minimum of a Bachelor’s degree in Procurement and Logistics Management, Business Administration, or a related field.

• Fresh graduates or individuals with up to one year of internship/volunteer experience are encouraged to apply.

Skills & Abilities:

• Good understanding of procurement and administrative procedures.

• Excellent communication, interpersonal, and organizational skills.

• Proficiency in Microsoft Office applications (Word, Excel, Outlook).

• Strong attention to detail and ability to multitask in a fast-paced environment.

• High level of integrity and ability to maintain confidentiality.

• Commitment to the values and mission of FH Association.

Job Application Procedure

All interested and qualified Ugandan nationals are encouraged to apply for this exciting opportunity. At FH Association, we celebrate diversity and are committed to creating an inclusive environment for all employees.

To apply:

1. Prepare your CV, cover letter, and academic credentials as one PDF document.

2. In your cover letter, clearly state your motivation for applying and how your background aligns with the role.

3. Email your application to: [Insert HR email address]

4. Use the recruitment code: TPA-PRO-525 as the subject line of your email.

Deadline for applications: Thursday, May 22, 2025, at 5:00 PM (EAT).
Only shortlisted candidates will be contacted for interviews.