System Data Clerk (3) – Jobs in Uganda

Job Title: System Data Clerk (3)
Location: Kampala, Uganda (Duty Station: Butembe)
Employment Type: Full-Time
Division: Land Operations
Department: Dispatch & Processing
Reporting To: Warehouse Supervisor
Job Grade: M1

About Yalelo Uganda

Yalelo Uganda is a leading aquaculture and food production company committed to delivering high-quality, nutritious fish products while maintaining strong operational systems and data-driven processes. The company continues to invest in technology, logistics, and people to ensure efficiency, traceability, and excellence across its supply chain.

Job Purpose

The System Data Clerk will support the implementation and day-to-day operation of Yalelo Uganda’s Inventory Management System (YU360). The role focuses on accurate capture of stock movements through QR scanning, proper allocation of inventory to sales channels, and real-time stock visibility while maintaining data integrity across all system records.

Key Result Areas and Responsibilities

1. Inventory Accuracy and System Integrity

• Perform accurate QR code scanning of all inbound and outbound stock and crates.
• Ensure system stock balances match physical stock through daily checks and reconciliations.
• Identify and report causes of stock variances.
• Maintain accurate system documentation for all inventory movements.
• Report scanning errors, system issues, or discrepancies to the Warehouse Supervisor.

Key Performance Indicators

• 100% accurate stock capture in the ERP system.
• Zero unresolved stock variances.
• Daily system updates completed without delay.
• Zero variances between physical and system stock across warehouses and during transfers.

2. Operational Support and Coordination

• Allocate inventory to sales channels, depots, and customers based on approved stock allocation plans.
• Work closely with warehouse, processing, and distribution teams to ensure smooth stock flow.
• Support dispatch operations through accurate system transactions.
• Ensure compliance with inventory and system standard operating procedures.

Key Performance Indicators

• Zero dispatch errors caused by system allocation.
• Real-time system updates aligned with physical stock movements.
• 100% stock visibility for all stakeholders.

3. Data Accuracy and Reporting

• Maintain accurate ERP records for all stock transactions.
• Support preparation of daily and weekly inventory reports.
• Participate in system audits and reconciliation exercises.
• Support continuous improvement of ERP and warehouse processes.

Key Performance Indicators

• Zero data inconsistencies across the system.
• Daily reporting of system data for biomass harvest and dispatch.

4. Compliance, Controls and SOP Adherence

• Follow all company SOPs related to inventory control and data management.
• Adhere to food safety, traceability, and stock handling standards.
• Maintain proper documentation for audit and compliance purposes.

Key Performance Indicators

• 100% compliance with SOPs.
• Zero audit queries related to system data.
• 100% accurate and complete documentation.

Qualifications and Experience

• Bachelor’s degree in Information Systems, Business Computing, Logistics, Supply Chain, Business Administration, Statistics, Applied Mathematics, Economics, or a related field.
• Experience with ERP or inventory management systems is an added advantage.
• Experience in warehouses, FMCG, or distribution operations is an added advantage.
• Basic understanding of inventory management principles.

Skills and Competencies

• High level of accuracy and strong attention to detail.
• Comfortable using handheld scanners and ERP systems.
• Basic computer skills including Excel, Word, and PowerPoint.
• Ability to work under pressure and meet deadlines.
• Good communication and teamwork skills.
• Willingness to learn and adapt to new systems.

Working Conditions

The role involves working in a warehouse and cold-chain environment. It may require standing for long hours, handling stock, and working flexible shifts including weekends and public holidays.

Application Procedure – Jobs in Uganda

Interested candidates should submit their application letter, CV, and academic documents as one PDF docum