Records Officer – Jobs In Uganda
Job role insights
-
Date posted
August 21, 2025
-
Closing date
September 20, 2025
-
Hiring location
Jobs in Kampala
-
Offered salary
Negotiable Price
-
Career level
IT Administration Recoding skills
-
Qualification
Bachelor’s degree
-
Experience
2 Years
-
Quantity
1 person
-
Gender
Female Male
Description
Description
The National Social Security Fund is hiring a Records Officer to Support the Team Leaders in the implementation of effective Records Management activities. To ensure the safe handling, storage, retrieval, use and disposal of the Fund’s physical and electronic records.
JOB GRADE: C2
REPORTS TO: Records Supervisor
DEPARTMENT: People and Culture
DUTY STATION: Workers House
Duties and Responsibilities include:
- Liaise with the various sources that generate records, both internal and external to the Fund, to ensure timely delivery and submission of records for scanning into the system.
- Participate in the development and tracking of the record section’s strategic plans and ensure that they are aligned with the departmental strategy.
- Collaborate with different teams and stakeholders within and outside the fund
- Monitor document/files movement, dispatch outgoing mail and receive incoming mail.
- Respond to records queries from clients, departments and branches.
- Operate, care for and keep safe office equipment like scanners, copiers, binding machines, bulk filing cabinets, etc.
- Operate the NSSF official mailbox 7140 Kampala and process of mail and parcels received through it.
- Receive records and acknowledge receipt of records from the record users by making a reconciliation between the details on the transfer list and actual records.
- Retrieve documents requested by users in the organisation to facilitate decision-making.
- Issue out records and make entries in the borrowers’ register, and issue them to the respective borrowers.
- Prepare, scan and index records into the ADA software system.
- Submit progress performance reports on assigned activities
- Review own performance and seek feedback to improve performance.
- Commitment & Integrity
- Proactivity & Innovation
- Getting Work Done
- Relationship Building
- Communicating and Influencing
- Resilience & Resourcefulness
- Thinking and Problem Analysis
- Analytics (Basic)
- IT Skills (Intermediate)
- Electronic Records Management (Basic)
- Record Legislative environment (Basic)
- Administrative skills (Intermediate)
- Records management (Intermediate)
Employment Type:
Interested in this job?
30 days left to apply