Procurement Coordinator – Jobs in Uganda

DEADLINE: 22/08/2025
Procurement Coordinator
Location: Kampala, Uganda
Industry: Procurement & Logistics / NGO
Job Type: Full-time
Organization: Habitat for Humanity Uganda (HFHU)

Are you a highly organized procurement professional with strong knowledge of sourcing, compliance, and vendor management? Habitat for Humanity Uganda (HFHU) is seeking a skilled and experienced Procurement Coordinator to lead procurement operations and ensure that goods, works, and services are acquired transparently, timely, and cost-effectively.

This position plays a critical role in supporting Habitat for Humanity Uganda’s mission by ensuring compliance with both internal policies and donor procurement requirements.

Key Duties and Responsibilities

Procurement Planning & Sourcing

• Coordinate annual and project-based procurement plans in collaboration with program and support teams.

• Prepare and manage Requests for Quotations (RFQs), bid evaluations, and purchase orders in line with HFHU procurement guidelines.

• Maintain an up-to-date and pre-qualified supplier database to streamline sourcing efforts.

Procurement Operations & Contract Management

• Ensure timely procurement of goods, services, and works based on approved requisitions.

• Monitor supplier performance, oversee contract execution, and ensure quality standards are met.

• Follow up with suppliers to ensure prompt delivery and handle procurement-related issues or disputes.

Compliance & Documentation

• Maintain full compliance with HFHU’s procurement policies and donor guidelines.

• Ensure proper documentation, filing, and recordkeeping for all procurement transactions.

• Support internal and external audits by providing accurate procurement documentation.

Vendor Engagement & Market Research

• Liaise with suppliers to obtain competitive quotes and negotiate favorable terms.

• Foster strong supplier relationships while maintaining transparency and ethical practices.

• Participate in vendor selection, evaluations, and debriefings when necessary.

Reporting & Coordination

• Prepare and submit periodic procurement reports, highlighting key activities and pending issues.

• Collaborate closely with program, finance, and administration teams for seamless procurement processes.

• Contribute to procurement sections of donor proposals, budgets, and reports as needed.

Qualifications and Experience

Minimum Requirements

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related field.

• At least 3 years of progressive experience in procurement or supply chain management, preferably in an NGO or donor-funded setting.

Preferred Qualifications

• Professional membership with a recognized body such as CIPS is an added advantage.

• Prior experience in managing donor-funded procurement (e.g., USAID, EU, etc.) is highly desirable.

Key Competencies and Skills

• Strong knowledge of procurement processes, contract management, and vendor relations.

• Familiarity with value-for-money principles and best procurement practices.

• Proficient in Microsoft Office, especially Excel and Word.

• Strong analytical and negotiation skills.

• Excellent organizational and time management abilities.

• Attention to detail and a commitment to policy compliance.

• Strong communication and interpersonal skills.

How to Apply

Submit the following documents as one PDF file (maximum 35MB) to: [email protected]

• Cover Letter

• Updated CV

• Academic Documents

Subject Line: Procurement Coordinator Application

Application Deadline: Friday, 22nd August 2025 at 5:00 PM EAT

Address your application to:
The National Director
Habitat for Humanity Uganda
Plot 1026, Lukadde Road, Kira Ward
P.O. Box 163027, Kampala

Note:
Only shortlisted candidates will be contacted. Hard copy submissions will not be accepted. Canvassing will lead to disqualification.

HFHU is an equal opportunity employer committed to building a diverse workforce. Qualified female candidates are strongly encouraged to apply.

Habitat for Humanity – Jobs in Uganda
Find more NGO jobs in Uganda, procurement careers, and logistics opportunities in Kampala at www.ugandajobsnetwork.com