Human Resource and Administrative Assistant  – Jobs In Uganda

Human Resource and Administrative Assistant

Deadline: [Insert deadline here]
Location: Kampala, Uganda
Position: Full-time

Seed Effect Uganda is recruiting a Human Resource and Administrative Assistant to support its mission of empowering communities to overcome physical poverty, plug into the local church, and live transformed lives. This role is an excellent opportunity for an HR and administration professional looking to grow their career in one of the fastest-growing NGOs in Uganda.

If you are passionate about HR jobs in Uganda and thrive in a role that combines people management with administrative efficiency, this position could be the perfect fit for you.

About Seed Effect Uganda

Seed Effect Uganda is a Christ-centered microfinance organization working to provide economic empowerment, financial literacy, and holistic transformation to vulnerable communities. The organization places a strong emphasis on faith, dignity, and empowerment, seeking to provide sustainable solutions to poverty.

As part of its operations, Seed Effect Uganda is committed to building a motivated, well-supported workforce. That’s why the Human Resource and Administrative Assistant role is critical to ensuring smooth HR operations, effective staff management, and efficient office administration.

Job Summary

The Human Resource and Administrative Assistant will play a dual role of supporting HR functions and ensuring efficient office operations. This includes assisting in staff recruitment, onboarding, welfare management, record keeping, compliance, payroll support, office management, procurement, logistics, and employee engagement.

Reporting directly to the Human Resource Manager, the successful candidate will collaborate with different departments and external partners to ensure organizational standards are upheld while fostering a positive and professional work environment.

Key Duties and Responsibilities

1. Recruitment & Onboarding

• Assist in advertising job vacancies, scheduling interviews, and communicating with candidates.

• Coordinate logistics for interviews and testing processes.

• Support new hire documentation and maintain orderly HR files (both physical and electronic).

• Facilitate smooth onboarding and staff orientation.

• Ensure timely issuance of staff IDs and onboarding kits.

2. Staff Records & HR Documentation

• Maintain accurate and up-to-date personnel records, contracts, job descriptions, and appraisal forms.

• Track leave balances, performance milestones, and contract renewal dates.

• Ensure confidentiality and security of sensitive HR data.

• Update HR trackers and calendars related to recruitment, probation, and leave schedules.

3. Payroll and Benefits Administration

• Collect and verify timesheets and attendance for payroll processing.

• Support staff with inquiries regarding payroll and benefits.

• Assist in the administration of employee benefits such as health insurance.

• Monitor utilization of benefits and assist during open enrollment periods.

4. Training and Development

• Coordinate training sessions including scheduling, venue booking, and material preparation.

• Assist in identifying training needs and maintaining training records.

• Support the evaluation of training effectiveness through staff feedback.

5. Performance Management

• Assist with performance appraisal processes and timelines.

• Support managers in goal-setting and monitoring employee progress.

• Facilitate employee feedback sessions and support development plans.

6. Staff Welfare & Engagement

• Support wellness and staff care initiatives including devotions, team-building activities, and engagement surveys.

• Monitor attendance and flag well-being concerns to HR management.

7. Administrative & Office Management

• Oversee day-to-day office operations to ensure efficiency.

• Manage office supplies, inventory, and equipment.

• Assist with organizing meetings, conferences, and company events.

• Provide general administrative support including filing, data entry, and correspondence.

8. Procurement & Logistics

• Monitor office supply levels and manage procurement processes.

• Manage inventory of office assets and arrange maintenance when necessary.

• Coordinate travel logistics for staff and visitors.

9. Compliance & Policy Support

• Ensure adherence to HR policies, labor laws, and organizational procedures.

• Respond to basic staff inquiries about HR policies.

• Support staff training on HR policies and compliance requirements.

Qualifications, Skills & Experience

• Bachelor’s degree in Human Resource Management, Business Administration, Organizational Psychology, or related field.

• Minimum of 2 years’ experience in HR or administrative support.

• Hands-on experience in recruitment, onboarding, file management, and HR documentation.

• Familiarity with Uganda’s labor laws and compliance requirements.

• Knowledge of HR software and databases is an added advantage.

• Excellent communication and interpersonal skills.

• Strong organizational and multitasking abilities.

• High level of confidentiality and integrity in handling HR data.

• Proficiency in Microsoft Office (Word, Excel, Outlook).

• Commitment to Seed Effect’s Christian values and mission.

Why Join Seed Effect Uganda?

• Be part of a faith-driven, mission-oriented team making an impact in Uganda.

• Work in a professional, supportive, and collaborative environment.

• Opportunity to grow your HR and administrative career while serving communities.

• Competitive employment package aligned with NGO standards.

How to Apply

Interested candidates should CLICK HERE TO APPLY or visit the Seed Effect Uganda careers page to submit their application.