HR Manager & Office Administrator – Human Capital Business Solutions Ltd | Jobs in Uganda

Organization: Human Capital Business Solutions Ltd

Duty Station: Kampala

Employment Type: Full-Time

Job Category: Human Resource Management

Reports To: Country Head

Job Overview

Human Capital Business Solutions Ltd is seeking a competent, experienced, and highly organized HR Manager & Office Administrator to lead all human resources functions while overseeing general office administration. This combined role offers a senior-level opportunity for professionals seeking impactful Jobs in Uganda within a structured and fast-paced manufacturing environment.

The role is responsible for driving effective talent management, ensuring full compliance with Ugandan labour laws, fostering a positive and productive workplace culture, and ensuring smooth day-to-day office operations. The successful candidate will balance strategic human resource leadership with hands-on administrative oversight, supporting both operational efficiency and long-term organizational growth.

This position requires strong leadership, integrity, and the ability to work across departments, including production, technical, sales, and administration teams.

Main Duties and Responsibilities

Human Resources Management

• Develop, implement, and continuously review HR strategies, policies, and procedures aligned with company objectives, Ugandan labour laws, and industry best practices.
• Ensure full compliance with applicable legislation including the Employment Act, Workers’ Compensation Act, NSSF regulations, PAYE requirements, and related statutory obligations.
• Manage the full recruitment lifecycle for all roles, including vacancy advertising, screening, interviewing, reference checks, and onboarding.
• Oversee performance management systems by setting objectives, coordinating appraisals, managing promotions, handling disciplinary processes, and resolving grievances.
• Administer payroll in coordination with the finance department, including NSSF contributions, PAYE, leave administration, and employee benefits.
• Ensure compliance with occupational health, safety, and environmental regulations, particularly for factory and warehouse staff.
• Coordinate safety training, track PPE issuance, and support incident reporting and follow-up actions.
• Foster strong employee relations by promoting workplace harmony, managing conflict resolution, organizing welfare programs, and conducting exit interviews.
• Maintain accurate and up-to-date employee records, HR databases, contracts, and statutory filings.
• Coordinate training and development programs, including technical skills training for production staff and leadership development initiatives.
• Support workforce planning, succession planning, and talent retention strategies within a manufacturing context.

Office Administration

• Oversee daily office operations including office supplies, equipment maintenance, utilities management, cleaning services, and vendor coordination.
• Manage front-office operations including visitor reception, correspondence handling, calls, emails, and appointment scheduling.
• Coordinate logistics such as travel arrangements, staff transport, site visits, meeting room bookings, and internal events.
• Organize and support company events including staff meetings, training sessions, and product launches.
• Supervise office support staff including receptionists, cleaners, and drivers, ensuring proper scheduling, performance management, and discipline.
• Maintain office records, filing systems, asset registers, and confidentiality of sensitive documents.
• Support preparation and monitoring of HR and administrative budgets, track expenditures, and prepare management reports.
• Ensure office safety, security, cleanliness, and a professional working environment in line with health and safety standards.

Qualifications, Experience, and Skills

Academic and Professional Qualifications

• Bachelor’s Degree in Human Resource Management, Business Administration, Organizational Psychology, or a related field.
• Postgraduate qualification or professional certification in Human Resources such as CIPM or SHRM is an added advantage.

Experience

• Minimum of five to seven years of progressive experience in human resource management.
• At least three years’ experience in a supervisory or combined HR and administration role.
• Previous experience in manufacturing, FMCG, chemicals, paints, coatings, or industrial sectors is strongly preferred.

Technical Skills and Competencies

• Strong knowledge of Ugandan labour legislation and statutory compliance requirements.
• Practical understanding of HR best practices in manufacturing environments, including shift-based workforce management.
• Proficiency in Microsoft Office applications including Word, Excel, and PowerPoint.
• Experience using HRIS or payroll systems such as QuickBooks, ERP modules, or local Ugandan payroll systems.
• Strong organizational and multitasking abilities to manage both strategic HR functions and routine administrative tasks.
• Excellent interpersonal, communication, and conflict resolution skills.
• High standards of integrity, confidentiality, and professionalism.
• Strong analytical and problem-solving skills to support reporting and decision-making.
• Leadership capability to supervise teams and influence across departments.
• Adaptability to a fast-paced industrial environment with occasional factory floor exposure.

Work Environment and Career Growth

Human Capital Business Solutions Ltd offers a structured and performance-oriented working environment. The HR Manager & Office Administrator will play a strategic role in shaping organizational culture, strengthening compliance, and supporting operational excellence.

The position provides exposure to senior leadership, cross-functional collaboration, and opportunities for professional growth within human resources, administration, and organizational development.

How to Apply

Candidates who meet the criteria outlined above should submit their application, updated Curriculum Vitae, and academic documents in PDF format.

Email: [email protected]

Email Subject: HCBSU-HRMOA-HR MANAGER & OFFICE ADMINISTRATOR

Important Notes

• The deadline for applications is 5:00 pm, Thursday 12th February.
• Only shortlisted applicants will be contacted.
• Female candidates are strongly encouraged to apply.

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