Executive Administration Officer

Location: Kampala, Uganda

Job Type: Full-time

Application Deadline: 29th July 2025

About SNV

SNV is a mission-driven global development partner working across the agri-food, energy, and water sectors. Rooted in local contexts and aligned with the Sustainable Development Goals (SDGs), SNV fosters climate-resilient, inclusive development and sustainable solutions. In Uganda, SNV operates in over 100 districts through offices in Kampala, Fort Portal, Lira, Jinja, and Mbarara.

Job Summary

SNV Uganda is seeking a detail-oriented and highly efficient Executive Administration Officer to support the Country Director and Country Management Team (CMT). This role ensures effective coordination, timely reporting, professional communication, and efficient office administration.

Key Responsibilities

Administrative Support

• Assist the Country Director and CMT in administrative tasks and workload management.
• Prepare and share reports using operational, HR, and financial data.
• Write, distribute, and follow up on CMT meeting minutes and action points.
• Support compliance and country registration documentation.

Project Monitoring and Support

• Coordinate project reviews and donor reporting.
• Support annual and mid-year review documentation and reporting processes.

Meetings and Events Coordination

• Organize internal and external meetings, workshops, and appointments.
• Take and distribute professional meeting minutes.
• Work with logistics teams to support event implementation.

Communications and Office Management

• Manage internal and external communications in coordination with the Communications Department.
• Handle incoming and outgoing calls, emails, and official correspondence.
• Support content development for newsletters and announcements.

Compliance and Contract Management

• Monitor and track donor requirements and advise project managers accordingly.
• Ensure timely contract amendments and compliance with donor requirements.
• Maintain project files on SharePoint from inception to closure.

Filing and Archiving

• Manage control, storage, and filing of project and office documents.
• Ensure adherence to SNV archiving procedures.

Qualifications and Experience

• Bachelor’s Degree in Business Administration, Management, Communications, Public Relations, or a related field.
• Minimum of 8 years of relevant experience in a similar role, ideally within an international or development organization.
• Strong administrative and organizational skills with excellent written and verbal English communication.
• Advanced computer skills in Microsoft Word, Excel, PowerPoint, and Outlook.
• High levels of integrity, confidentiality, and attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.

Core Competencies

• Attention to Detail – Accurate and thorough work execution.
• Controlling Progress – Effective task tracking and follow-up.
• Service Orientation – Proactive and responsive support to internal and external stakeholders.
• Integrity – Adheres to ethical conduct and organization values.
• Result Orientation – Goal-focused and solution-driven approach.
• Adaptability – Able to relate well with diverse teams and cultures.

Why Join SNV?

Join a purpose-driven team committed to inclusive, sustainable development. SNV values innovation, diversity, and local expertise, and supports staff growth and impact at scale.

How to Apply

If you meet the qualifications and are ready to contribute meaningfully to SNV's mission, please submit your CV and a motivation letter (in English) via the application link below:

Click here to apply

Deadline: Tuesday, 29th July 2025

Only shortlisted candidates will be contacted. If you do not receive a response by 15th August 2025, please consider your application unsuccessful.

SNV – Transforming Lives, Empowering Communities

Sector: Administration | Project Management | Development

Location: Kampala, Uganda

Website: www.snv.org