Assistant Administrative Secretary – Jobs In Uganda

Assistant Administrative Secretary

Position: Assistant Administrative Secretary
Institution: Mbarara University of Science and Technology (MUST)
Job Type: Full-time
Location: Mbarara City, Western Uganda

Mbarara University of Science and Technology (MUST), a leading public university in Uganda, is seeking to recruit a qualified, competent, and motivated Assistant Administrative Secretary to provide high-level administrative and secretarial support. This position plays a key role in ensuring efficient office management and supporting the smooth functioning of the university’s operations.

About Mbarara University of Science and Technology (MUST)

MUST is a Public University located in Western Uganda, Mbarara City, just 7km along the Mbarara–Bushenyi road. The University’s vision is to be a Centre of Academic and Professional Excellence in Science and Technology. With a mission to provide quality and relevant education at both the national and international levels, MUST emphasizes science, technology, and community development.

Key Duties and Responsibilities

The Assistant Administrative Secretary will be responsible for performing a wide range of administrative and secretarial tasks to ensure effective office operations. The main duties include:

• Taking and transcribing dictation into error-free documents.

• Receiving, registering, and disseminating correspondences, mails, and official communications.

• Organizing and scheduling meetings and appointments.

• Maintaining and updating the desk diary for supervisors.

• Taking accurate minutes during meetings and circulating decisions to action officers.

• Creating, organizing, and managing office files and records.

• Overseeing the movement of files into and out of the department.

• Drafting responses, memos, and communications on behalf of supervisors.

• Welcoming and guiding visitors, clients, and staff to the appropriate offices.

• Managing office supplies, stationery, and inventory.

• Monitoring usage, servicing, and maintenance of office machines and equipment.

• Ensuring office cleanliness, tidiness, and orderliness at all times.

• Supervising support staff for efficiency in daily operations.

• Carrying out any other duties as may be assigned by the supervisor.

Qualifications and Experience

Applicants must meet the following minimum requirements:

• An Honors Bachelor’s Degree in:

  • Office Management & Secretarial Studies, OR

  • Administration & Secretarial Studies, OR

  • A closely related field from a recognized institution.

• At least two years of working experience in a reputable institution (an added advantage).

• Must not be above 40 years of age at the time of application.

• Strong organizational, communication, and interpersonal skills.

• Computer literacy with proficiency in MS Office applications.

• Ability to maintain high levels of confidentiality, professionalism, and efficiency.

Application Procedure

Interested and qualified Ugandans are invited to apply. Applicants must:

1. Download and complete the official application form from the MUST website: www.must.ac.ug.

2. Submit the completed application form together with:

   • A detailed CV.

   • Certified copies of academic documents.

   • Contact details of three professional referees.

3. At least two referees must separately send sealed confidential reference letters to the address below.

Submit Applications To:
The Chief Human Resources Officer
Mbarara University of Science and Technology
P.O. Box 1410, Mbarara
Email: [email protected]

Hard copy applications may also be delivered to:
Central Registry, Ground Floor, Estates and Works Block, Kihumuro Campus, Mbarara
(7 km along Mbarara–Bushenyi Road).