Administrative Officer (Billing) | Q-Sourcing Limited | Jobs in Uganda 2026

Administrative Officer (Billing) | Q-Sourcing Limited | Jobs in Uganda

Organization: Q-Sourcing Limited (Trading)

Duty Station: Kampala

Employment Type: Full-Time

Job Category: Administration / Billing / Healthcare Operations

Application Deadline: Sunday 15th February at 5:00 pm

About Q-Sourcing Limited

Q-Sourcing Limited is a leading human capital and workforce solutions provider supporting organizations across multiple sectors, including healthcare, finance, and professional services. The company partners with reputable institutions to provide skilled and reliable personnel for critical operational roles.

Q-Sourcing Limited is currently recruiting on behalf of a healthcare facility for the position of Administrative Officer (Billing). This role is ideal for professionals seeking structured and detail-oriented Jobs in Uganda within healthcare administration and billing operations.

Position Summary

The Administrative Officer (Billing) will be responsible for accurate and timely billing of patients for services rendered across multiple hospital units, including Inpatient Ward, Neonatal Intensive Care Unit, Theatre, and Outpatient Department.

The role requires high levels of accuracy, integrity, and accountability in cash handling, billing data entry, reporting, and coordination with clinical and finance teams. The successful candidate will ensure compliance with billing policies, maintain proper documentation, and facilitate clear communication between departments to avoid billing delays or discrepancies.

Fluency in both spoken and written French is a mandatory requirement for this role.

Key Roles and Responsibilities

Billing and Cash Management

• Collect cash payments from patients and ensure safe custody of all funds received.
• Ensure daily banking of all collected funds, preferably at the end of each day and not later than 11:00 pm of the following day.
• Prepare and post daily income from all billing channels into the system.
• Ensure accuracy and completeness of all billing entries.

Billing Data Entry and Verification

• Collect billing sheets from all user departments on a daily basis.
• Verify that all billing sheets are approved and signed by respective unit in-charges before data entry.
• Enter billing data accurately into the system for Inpatient Ward, NICU, Theatre, and OPD.
• Double-check all entries for accuracy before posting.

Patient Billing and Communication

• Prepare daily interim bills for inpatients and ensure timely updates.
• Ensure all interim and final bills are verified and signed by unit in-charges before being issued to patients.
• Ensure timely communication with departments regarding patient bills.
• Report billing setbacks or delays to relevant stakeholders promptly.

Reporting and Documentation

• Prepare daily, weekly, and monthly reports on sales, cash received, and banked amounts.
• Provide weekly reports on billing data entry activities.
• Maintain proper filing of receipts and banking slips for easy reference and audit purposes.

System Reconciliation and Coordination

• Perform daily checks on pharmacy invoicing against approved pricing lists.
• Liaise with accountants to resolve discrepancies identified in the billing system.
• Ensure open and consistent communication with user departments to identify and address billing gaps.

Policy Compliance and Accuracy

• Adhere strictly to billing policies, procedures, and internal controls.
• Ensure compliance with patient payment policies and ward cost breakdowns.
• Seek clarification from the immediate supervisor, Head of Nursing, or General Manager whenever billing issues are unclear.

Additional Responsibilities

• Update and maintain billing files for theatre and IVF procedures.
• Perform any other duties as assigned by management.

Required Skills and Qualifications

Academic Qualifications

• Diploma in Accounting or Banking.

Professional Experience

• Minimum of two years’ experience in a similar billing or administrative role.
• Experience working in a healthcare or hospital setting is an added advantage.

Language Requirements

• Fluency in spoken and written French is mandatory.

Skills and Competencies

• Strong numerical and data entry accuracy.
• Excellent organizational and filing skills.
• Strong interpersonal and communication skills.
• Ability to work under pressure and meet deadlines.
• High level of integrity and confidentiality.
• Ability to coordinate effectively with clinical and finance teams.

Work Environment

The Administrative Officer (Billing) will operate in a fast-paced healthcare environment that requires attention to detail, strict compliance with procedures, and effective communication with multiple departments.

Why This Role Matters

Accurate and timely billing is critical to the financial sustainability of healthcare facilities and patient satisfaction. This role directly supports operational efficiency, financial accountability, and service delivery.

The position offers valuable experience in healthcare administration, billing systems, and cross-functional coordination.

How to Apply

All qualified candidates are encouraged to apply online under the vacancy titled:

QSSU – FLIP – ADMINISTRATIVE OFFICER (BILLING)

Submit your application through the official Q-Sourcing recruitment platform using the link below:

Click here to apply

Important Notes

• Fluency in French is mandatory for all applicants.
• Only shortlisted candidates will be contacted.
• Applications must be submitted by 5:00 pm on Sunday 15th February.

For more verified healthcare administration and finance-related Jobs in Uganda, visit www.ugandajobsnetwork.com.