Administrative Assistant-Jobs in Uganga

DEADLINE: 20th June 2025

Job Vacancy: Administrative Assistant

Type: Contract (6 months)
Location: Kampala, Uganda
Company: Danish Refugee Council (DRC) Uganda
Start Date: July 2025
Industry: Administration

About the Role

DRC Uganda is seeking a proactive and detail-oriented Administrative Assistant to join its dynamic team in the Country Office. The successful candidate will support daily office operations and contribute to effective implementation of DRC’s programs. This role involves coordination across departments, support in logistics and communication, and compliance with DRC’s administrative procedures.

Key Responsibilities

• Welcome and direct visitors at the front desk in a professional manner.

• Maintain a tidy and organized office environment, supervising cleaning staff.

• Coordinate timely procurement of office supplies in collaboration with logistics and finance.

• Organize workshops, meetings, and events.

• Book domestic accommodation and international flights for staff.

• Manage incoming and outgoing correspondence and phone calls.

• Assist in ad hoc tasks and administrative duties as required.

• Prepare payment requests and track administration-related invoices.

• Oversee operation and maintenance of office equipment.

• Take meeting notes during HR/Admin meetings and document action points.

• Facilitate onboarding and orientation of new staff.

• Maintain administrative records and filing system on SharePoint.

• Support the Admin and Compliance Officer when needed.

Qualifications & Experience

Required

• Bachelor's degree in Office Management, Business, HR, Social Sciences, or related field.

• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).

• Excellent organizational and communication skills.

• Strong interpersonal skills and attention to detail.

• Ability to handle confidential information with discretion.

• Ability to work independently and proactively.

Desirable

• Previous experience working in an NGO setting.

• Familiarity with administrative procedures in humanitarian or development contexts.

Core Competencies Expected at DRC

• Striving for Excellence – Focus on delivering quality results efficiently.

• Collaborating – Engage stakeholders and encourage teamwork.

• Taking the Lead – Demonstrate initiative and innovation.

• Communicating – Speak and write effectively and honestly.

• Demonstrating Integrity – Uphold DRC’s ethical and professional standards.

Position Details

• Contract Duration: 6 months

• Band: I1

• Duty Station: Kampala, Uganda

• Salary: As per DRC Uganda’s terms of employment for national staff

Application Instructions

This is strictly an internal recruitment. Interested candidates must submit a cover letter and updated CV (max. 4 pages, English only) through the DRC application portal.
Applications sent via email will not be considered.
DRC does not charge any fees at any stage of the recruitment process.

CLICK HERE TO APPLY

About DRC Uganda

Website: drc.ngo
Founded: 1956
Global Reach: Operating in 40+ countries
Employees: 8,000+
DRC is Denmark’s largest humanitarian NGO, renowned for its work with refugees and displaced populations. The organization is committed to protecting rights, promoting resilience, and building sustainable futures for vulnerable communities worldwide.