Administrative Assistant Job in Kampala at Harvest Training and Consultancy (U) Ltd

Administrative Assistant

Location: Kampala Industry: Administration Job Type: Full-time Organization: Harvest Training and Consultancy (U) Ltd

Job Description

Harvest Training and Consultancy (U) Ltd is seeking a proactive, organized, and service-oriented Administrative Assistant to join its dynamic projects team in Kampala. The successful candidate will manage front office operations and provide critical administrative support to ensure the smooth execution of ongoing projects.

Key Responsibilities

• Maintain a clean and welcoming reception area, greeting and directing visitors professionally.
• Answer and route incoming calls, take messages, and manage call transfers.
• Handle mail and courier logistics, including tracking and documentation.
• Manage bookings for meeting rooms and ensure availability, cleanliness, and readiness.
• Coordinate travel arrangements including flights, transportation, and hotel bookings.
• Maintain the diary and schedules of Partners or Directors, and brief them prior to meetings.
• Support visiting executives with logistics, office access, and hospitality needs.
• Assist in planning and organizing trainings, workshops, meetings, and conferences.
• Monitor and replenish office and kitchen supplies as needed.
• Process procurement paperwork including LPOs, GRNs, and assist in invoice tracking.
• Oversee office equipment servicing and manage supply deliveries like bottled water.
• Conduct basic research and compile information for reports and business documents.
• Maintain accurate administrative records and ensure documentation compliance.
• Prepare courier and transport cost reports, monitor payments and approvals.
• Document and follow up on departmental meeting minutes and internal communications.

Qualifications and Requirements

• Diploma or higher qualification in a business-related field.
• Minimum of 2 years’ experience in administrative, front office, or reception roles.
• Excellent skills in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong interpersonal, verbal, and written communication skills.
• Must be a Ugandan citizen or have valid Ugandan work authorization.

Core Competencies

• Strong organizational and multitasking abilities.
• Professional demeanor and attention to detail.
• Ability to adapt to change and manage ambiguity.
• Understanding of procurement and financial processes.
• Skilled in calendar management, report writing, and coordination.
• Client-focused, proactive, and self-driven attitude.

Why Join Us?

Harvest Training and Consultancy offers access to a world-class professional environment, meaningful career development opportunities, and a competitive compensation and benefits package. We empower our employees to thrive in a collaborative and growth-driven workplace.

How to Apply

To apply for this Administrative Assistant job in Kampala, please visit the official careers page: Apply Now

Tags

Administrative Assistant Jobs in Uganda, Administration Jobs in Kampala, Harvest Training and Consultancy Jobs, Office Assistant Jobs Uganda, Full-Time Admin Jobs