Accounts Officer – Human Capital Business Solutions Ltd | Jobs in Uganda

Accounts Officer – Human Capital Business Solutions Ltd | Jobs in Uganda

Organization: Human Capital Business Solutions Ltd

Duty Station: Kampala

Employment Type: Full-Time

Job Category: Accounting

Reports To: Finance Manager

Job Overview

Human Capital Business Solutions Ltd is seeking a highly competent and detail-oriented Accounts Officer to support accurate financial recording, cost tracking for production processes, statutory compliance, and reliable financial reporting within a manufacturing environment. This role presents a strong opportunity for professionals seeking stable and growth-oriented Jobs in Uganda in accounting and finance.

The Accounts Officer will play a critical role in maintaining the integrity of financial records, managing payables and receivables, supporting inventory and cost accounting, and ensuring timely compliance with Uganda Revenue Authority requirements and other statutory obligations. The role requires hands-on experience with ERP accounting systems, strong analytical skills, and a deep understanding of manufacturing accounting processes.

Working closely with the Finance Manager and cross-functional teams, the Accounts Officer will support month-end and year-end close processes, audit readiness, and continuous improvement of financial controls.

Main Duties and Responsibilities

Accounts Payable and Supplier Management

• Verify and process supplier invoices, purchase orders, goods received notes, and delivery notes for raw materials, packaging, spares, fuel, and services.
• Perform accurate three-way matching of invoices, purchase orders, and goods received documentation.
• Manage the full accounts payable cycle including preparation of weekly and monthly payment schedules.
• Execute supplier payments through EFT, RTGS, bank cheques, or mobile money where applicable.
• Follow up on early settlement discounts and ensure optimal cash management.

Accounts Receivable and Credit Control

• Prepare and issue customer invoices, including compliant VAT invoices.
• Post customer receipts accurately and on a timely basis.
• Prepare and issue statements of account to customers.
• Follow up on overdue debts and coordinate with the sales team to support collections.
• Maintain accurate customer account balances and aging reports.

Banking, Cash, and Reconciliations

• Perform daily and weekly bank reconciliations for all bank accounts.
• Maintain accurate cash books and bank ledgers.
• Manage petty cash imprest, ensuring proper documentation and accountability.
• Investigate and resolve reconciliation variances promptly.

Inventory and Cost Accounting

• Record inventory transactions for raw materials, work-in-progress, and finished goods within the accounting or ERP system.
• Support monthly and quarterly physical stock counts and investigate stock variances.
• Capture direct material, direct labour, and factory overhead costs.
• Support monthly cost of goods sold calculations and production cost reporting.
• Assist in variance analysis for materials, labour, and overheads.

General Ledger and Fixed Assets

• Prepare and post journal entries for accruals, prepayments, depreciation, and manufacturing-related adjustments.
• Maintain and update the fixed asset register.
• Calculate and post monthly depreciation for plant and machinery.
• Track capital expenditures, asset additions, and disposals.

Statutory Compliance and Payroll Support

• Prepare and file statutory returns including VAT, PAYE, NSSF, Local Service Tax, and withholding tax in line with URA deadlines.
• Ensure accurate calculation and timely remittance of all statutory deductions.
• Support payroll verification including gross pay, PAYE, NSSF, and LST deductions.
• Ensure statutory payments are remitted by the prescribed due dates.

Reporting, Audit, and Controls

• Support month-end and year-end close processes.
• Prepare trial balance schedules and balance sheet reconciliations.
• Prepare supporting documentation for internal and external audits.
• Identify and flag financial discrepancies, cost overruns, or potential fraud risks to the Finance Manager.
• Maintain proper physical and digital filing of accounting records for audit readiness.

Additional Responsibilities

• Maintain compliance with internal financial controls and procedures.
• Support continuous improvement of accounting processes and systems.
• Perform any other finance or accounting duties assigned by the Finance Manager.

Qualifications, Experience, and Skills

Academic and Professional Qualifications

• Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.
• Professional accounting qualification such as CPA(U), ACCA, CPA(K), or CIMA, or finalist level, is an added advantage.

Experience

• Progressive experience working in accounting or finance roles.
• Practical experience within a manufacturing, FMCG, or industrial environment is strongly preferred.
• Hands-on experience in inventory costing, production accounting, and URA statutory compliance.
• Experience handling VAT, PAYE, NSSF, LST, and withholding tax is essential.

Technical Skills and Competencies

• Strong knowledge of accounting principles including trial balance, profit and loss statements, and balance sheet preparation.
• Hands-on experience using ERP accounting software, preferably SAP.
• Knowledge of East African tax laws including withholding tax, import and export duties, and excise duties is an added advantage.
• Strong analytical and reconciliation skills.
• High attention to detail and accuracy.
• Strong teamwork and communication skills.
• High integrity and a process-oriented approach to work.

How to Apply

Candidates who meet the above criteria should submit their application, updated Curriculum Vitae, and academic documents in PDF format.

Email:

Email Subject: HCBSU-AO-ACCOUNTS OFFICER

Important Notes

• The application deadline is 5:00 pm, Friday 13th February.
• Only shortlisted candidates will be contacted.
• Female candidates are strongly encouraged to apply.