Accounts Assistant – Jobs In Uganda

Asili Farms Masindi Ltd is hiring an Accounts Assistant responsible for providing efficient financial and administrative support. This includes cash receipting, processing payments, maintaining financial records, and disbursing funds in accordance with approved budgets. The role also involves transaction posting in QuickBooks, proper document filing, and ensuring compliance with accounting and statutory requirements. Department Finance Location Kigumba, Kiryandongo   MAIN RESPONSIBILITIES RESPONSIBILITIES UNIQUE TO THE ROLE Responsibility 1. Conduct Month-End Stock Count of Sites

• Perform month-end physical stock counts at all operational sites.
• Reconcile stock variances and report discrepancies for corrective action.
• Ensure timely, accurate documentation of stock records to support inventory control and audit requirements.

2. Petty Cash Administration and Posting

• Administer petty cash usage at the site level, ensuring adherence to approved limits and procedures.
• Record all petty cash transactions accurately and promptly within the accounting system.
• Monitor petty cash levels and initiate timely replenishment requests.

3. Payables Management (Invoice Posting and Payment)

• Review, process, and post vendor invoices in accordance with company policy.
• Prepare and manage payment schedules to ensure timely settlements.
• Maintain accurate records of all payables for audit and reporting purposes.

4. Posting EFRIS Vendor Invoices

• Post vendor invoices in compliance with EFRIS requirements and URA regulations.
• Validate invoice details, tax computations, and ensure electronic submissions where required.
• Coordinate with vendors to resolve any discrepancies related to invoicing and compliance.

5. Weekly Petty Cash Reconciliations

• Conduct weekly petty cash reconciliations across assigned locations.
• Identify and investigate any variances or irregularities and escalate where necessary.
• Ensure petty cash documentation is complete and filed for audit readiness.

6. Support Customer Invoicing, Sales Orders, and PFIs

• Generate accurate customer invoices, sales orders, and Proforma Invoices (PFIs).
• Ensure all sales documents are correctly recorded and tracked in the system.
• Follow up with customers regarding outstanding payments and escalate as necessary.

7. Support Customer Invoicing, Sales Orders, and PFIs

• Generate accurate customer invoices, sales orders, and Proforma Invoices (PFIs).
• Ensure all sales documents are correctly recorded and tracked in the system.
• Follow up with customers regarding outstanding payments and escalate as necessary.

8. Monthly Filing of Taxes and Other Statutory Deductions • Prepare and file monthly tax returns (e.g. VAT, PAYE, WHT) and statutory deductions (e.g. NSSF, LST) in compliance with URA and other authorities. • Maintain updated tax schedules and documentation for reference and audit purposes. • Ensure all filings are submitted on time to avoid penalties. 9. Posting of Casual Labourers • Accurately post casual labour data into the accounting system. • Reconcile labour costs with site records to ensure alignment and transparency. • Support the HR and operations teams in tracking site-level labour expenditures. 10. Posting Monthly Intercompany Transactions • Post intercompany entries in accordance with group policies and intercompany agreements. • Reconcile intercompany balances and support the month-end closing process. • Maintain proper documentation to support intercompany activities. 11. Provide Support During Audits • Gather, organise, and submit required documentation during internal and external audits. • Respond promptly to audit queries and provide clarifications where needed. • Implement corrective actions or improvements identified during audit reviews. Any Other Tasks Identified • Perform any additional tasks assigned by supervisors or management related to finance, compliance, or operations support. • Participate in continuous improvement initiatives, trainings, or projects as required by the organisation. REQUIREMENTS Qualifications

• A minimum of a Diploma in Accounting, Finance, Business Administration, or related field.
• A Bachelor’s degree or partial/progress toward CPA or ACCA is an added advantage.

Experience

• Minimum of 2 years of relevant experience in a similar finance or accounting role.
• Experience working in an agricultural or FMCG environment is a plus.
• Proficiency in accounting software (e.g., QuickBooks, EFRIS systems).

Business Understanding / Knowledge

• Understanding of financial accounting principles and internal controls.
• Knowledge of Uganda Revenue Authority statutory requirements (VAT, PAYE, WHT, NSSF).
• Familiarity with inventory management and reconciliations.

Languages COMMUNICATION REQUIREMENTS (MOST RELEVANT FOR THE JOB) Internal Stakeholders : Finance Team, Procurement and Stores, Human Resources, Operations/Production Managers, Site Supervisors External Stakeholders: Suppliers and vendors, External auditors, Tax authorities (URA) WORK CONDITIONS

• he role is primarily based at the Kigumba site, with field visits to operational locations.
• May require occasional extended working hours, especially during month-end or audit periods.
• Must be willing to work in a rural/agricultural setting.

ANY OTHER COMMENTS

• Strong attention to detail and time management are essential.
• Must demonstrate high levels of integrity, confidentiality, and professionalism.
• Adaptability and willingness to learn are important in this dynamic role.

How to Apply: All applications will be received and reviewed through the BrighterMonday Portal by clicking on the ‘Apply Here’ sectionhttps://www.brightermonday.co.ug/listings/accounts-assistant-q20gxn.