Position: Human Resource (HR) Officer

Number of positions: One

Reports to: Finance and Administration Manager

Location: Kampala

Organization: Health Access Connect, https://healthaccessconnect.org

Application Deadline: 26th September 2024

Job Summary

We are looking for a human resource officer who will ensure a conducive working environment, recruit, support and develop policies and manage procedures at Health Access Connect. The HR officer will oversee and manage all HR operations and provide administrative support to the Finance and administration manager.

Background

The mission of Health Access Connect is to link remote communities to healthcare. HAC currently pursues this mission through four programs:

1. Medicycles: We help remote communities bring government health workers and their medicines to their villages monthly. In these outreach clinics health workers give HIV testing, anti-retroviral treatment, immunizations, perinatal services, family planning, and many other services available in rural health centers. HAC is beginning the implementation of a USAID Development Innovation Ventures (DIV) award to scale the Medicycles model to over 124 additional communities and work with third-party researchers who are conducting a randomized control trial on the impacts of outreaches on community health.
2. Technical Advising: We collaborate with Africa Resource Centre (ARC) and the Uganda Ministry of Health to teach and empower PEPFAR implementing partner (IP) organizations to implement alternative drug distribution point models to a) improve a) antiretroviral therapy (ART) and general treatment health service provision and b) decongest health facilities.
3. Treat & Teach: We improve access to family planning in the communities of Masaka and Kalangala districts by a) providing low-density high-frequency certificate training to health workers, b) setting up outreach clinics in remote communities, c) generating demand by collaborating with community health workers (VHTs), and d) reducing commodity stock outs by providing buffer stocks and improving commodity tracking at partner health facilities.
4. Digitalisation of the Health Commodities Supply Chain: In partnership with Signalytic, we are improving the stock visibility in selected Health Facilities in Masaka District Local Government and City. This is a push from the Ministry of Health that will see a move to paperless ordering of Health Facility commodities over time.

Key Duties & Responsibilities

• Handle the recruitment process(posting job adverts both internal and external, conducting interviews, carrying out reference checks and onboarding new candidates)
• Gather and maintain employee personal records both in hard & soft copies and ensure the records are up to date.
• Spearhead the implementation of HR initiatives and policies.
• Draft staff contracts, consultants, and volunteers and support them in understanding the details therein.
• Track and maintain a leave database for staff. This includes time taken off or any other holiday.
• Follow up on medical insurance by advising employees on eligibility, verifying submissions, and notifying employees of approvals or changes.
• Compile HR data relating to payroll processing by recording new hires, transfers, terminations, changes in job classifications, salary increases and other adjustments.
• Update the payroll info monthly, share with the finance team and share payslips with staff at the beginning of the next month.
• Record all human resources actions by completing forms, reports and logs.
• Support staff members by providing official employment documents required by third parties e.g. banks and other financial institutions
• Review employment and working conditions to ensure legal compliance and handle staff welfare.
• Support the management of disciplinary and grievance issues.
• Handle exit administration, and ensure that staff exiting have handed over all required assets. Communicate to staff regarding existing staff
• Supporting performance management processes by assisting with performance appraisals, tracking objectives, and supporting Performance Improvement Plans (PIPs).
• Facilitating employee training and development by organizing training programs, maintaining records, and supporting career development.

Background & Qualifications

Education 

Minimum of a Bachelor’s Degree or higher in Human Resources, Business administration with a bias in Human Resource Management, Bachelor of Industrial and Organisational Psychology.

Work Experience

• Minimum working experience of 2 years working in a generalist HR setup
• Excellent knowledge of various HR functions such as pay & benefits, recruitment, onboarding, evaluation, training & development, etc.
• Good understanding of labour laws, HR functions, and best practices

Required 

• Excellent communication skills with an ability to liaise effectively with a range of departments to effectively implement company policies
• Proficient in MS Office; knowledge of HRMS is a plus
• Knowledge of HR functions i.e. HR Operations, recruitment, training, pay, and benefits
• Ability to analyze and interpret complex information.
• Ability to handle highly confidential matters professionally & discreetly.
• Outstanding organizational and time-management skills.
• Ability to multi-task in a fast-paced environment and meet all set deadlines
• Professional and confident with excellent diplomacy and negotiation skills.

Compensation

This position is designed as a full-time (40 hours/week) position. Compensation will be 2,000,000/= before taxes. Health insurance will be provided to you and your immediate dependent. Field travel expenses will be paid for by Health Access Connect. Candidates must submit previous or current basic salary in their job applications.

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