Human Resource & Administration Assistant | Jobs in Uganda

Human Resource & Administration Assistant – Jobs in Uganda Organization: Danish Refugee Council (DRC) Job Title: Human Resource & Administration Assistant Employment Type: Full-Time Functional Areas: Human Resource Management, Administration Duty Station: Bidibidi

About the Role

The Danish Refugee Council is seeking a qualified and motivated Human Resource & Administration Assistant to support the HR and Administration Department with routine documentation and day-to-day HR and administrative duties. The role contributes to efficient staff management, compliance, and smooth office operations at field level.

Main Duties and Responsibilities

Human Resources

• Facilitate orientation sessions for newly hired staff.
• Ensure employees understand organizational policies, procedures, and benefits.
• Serve as the first point of contact for employee concerns and inquiries.
• Mediate minor workplace conflicts and escalate issues when necessary.
• Maintain employee records including attendance, leave, and payroll inputs.
• Assist with compliance documentation and HR audits.
• Monitor health, safety, and labor law compliance at worksites.
• Prepare certificates of service for exiting staff and letters of undertaking for salary loan processing.
• Process staff ID cards and maintain the ID tracking system for the location.
• Maintain an updated staff list for the field location.
• Manage personnel files and HR correspondence.
• Monitor casual workers’ contracts and timesheets and follow up on payments.
• Receive and review casual workers’ payroll before submission for authorization.

Administration

• Requisition office supplies including stationery, beverages, and cleaning materials.
• Receive, store, and issue office supplies as required.
• Submit weekly and monthly reports on office supplies usage and inform management on restocking needs.
• Support management of the office compound and washrooms in coordination with cleaners.
• Ensure timely provision of tea and coffee services.
• Support organization of seminars, meetings, and other work-related events.
• Take minutes during staff meetings and ensure timely circulation.
• Receive and guide visitors to the appropriate offices.
• Maintain accurate filing systems for casual workers, payments, bills, travel authorization forms, and guest travel schedules.
• Maintain accurate inventories for office consumables, stationery, and residences.
• Manage security guard attendance lists and ensure timely submission for approval.
• Support drafting of Recruitment Instruction Forms for casual workers.
• Perform any other duties assigned by the supervisor.

Qualifications, Skills and Experience

Required

• Bachelor’s degree in Human Resource Management, Industrial Psychology, Business Administration, or a related field.
• At least two years of relevant work experience in Human Resources and Administration within the NGO sector.
• Hands-on experience with Microsoft Office applications.
• Ability to work under pressure and meet deadlines.
• Ability to work independently using own initiative.
• Strong problem-solving and interpersonal skills.
• Stable, reliable character and strong team spirit.

Desirable

• Knowledge of Enterprise Resource Planning systems, including Dynamics.

Core Competencies

• Striving for excellence through efficient and result-oriented work.
• Collaborating effectively with colleagues and stakeholders.
• Taking initiative and ownership while promoting innovation.
• Communicating clearly, honestly, and respectfully.
• Demonstrating integrity and upholding ethical and professional standards.

What We Offer

• Contract duration: 11 months.
• Band: NM I2.
• Salary and benefits in accordance with Danish Refugee Council Terms of Employment for national staff.

Application Process – Jobs in Uganda

All applicants must submit a cover letter and an updated CV not exceeding four pages, written in English. Applications must be submitted online. Applications sent by email will not be considered. Apply Online: https://drc.ngo/job?id=175152 Application Deadline: 31st January Only shortlisted candidates will be contacted.