Executive Assistant – Jobs In Uganda

DEADLINE: 22/08/2025
Executive Assistant
Location: Kampala, Uganda
Industry: Administration / NGO Support
Job Type: Full-time
Organization: Habitat for Humanity Uganda (HFHU)

Habitat for Humanity Uganda (HFHU) is seeking a highly professional, proactive, and detail-oriented Executive Assistant to support the National Director. This role is pivotal in ensuring the smooth operation of executive communications, board coordination, scheduling, and high-level administrative functions within a fast-paced, mission-driven NGO environment.

If you’re an organized multitasker who thrives in handling sensitive information and navigating complex scheduling, this is the opportunity for you.

Key Responsibilities

1. Executive & Administrative Support

• Manage the National Director’s (ND) daily schedule, meetings, appointments, and travel arrangements.

• Draft, review, and format emails, reports, briefing materials, and official correspondence.

• Screen and prioritize emails, phone calls, and requests addressed to the ND.

• Coordinate external engagements, follow-ups, and action plans related to the ND’s office.

2. Meeting & Event Coordination

• Organize and coordinate Senior Management Team (SMT) and Board meetings: prepare agendas, take minutes, and ensure follow-up on decisions.

• Oversee meeting logistics—venues, virtual platforms, transport, and hospitality for stakeholders.

• Track deliverables and ensure action points from meetings are monitored and completed.

• Maintain and safeguard confidential records and filing systems.

3. Board & SMT Liaison

• Act as the administrative point of contact for the Board of Directors.

• Plan and coordinate quarterly Board meetings, committee meetings, travel logistics, and accommodations.

• Maintain updated Board documentation, calendars, and official records.

• Assist in preparing presentations, reports, and board communications.

4. Communication & Information Management

• Represent the ND’s office with professional communication to internal teams, external stakeholders, and partners.

• Ensure timely and accurate dissemination of information from the ND’s office to relevant stakeholders.

• Manage digital and physical files for easy and secure document access.

• Assist in handling the ND’s social media or public communication platforms when requested.

• Provide additional administrative and strategic support as assigned.

Qualifications & Experience

Minimum Requirements

• Bachelor’s Degree in Business Administration, Office Management, Hospitality, or related discipline.

• Minimum 3 years of experience providing executive support to senior leadership, preferably in a reputable organization.

Preferred Qualifications

• Experience supporting executive leadership and Board members.

• Prior work experience in a non-profit, NGO, or donor-funded environment is a strong asset.

Key Competencies & Skills

• Exceptional organizational and multitasking abilities.

• Strong written and verbal communication skills.

• High proficiency in Microsoft Office and digital collaboration tools (e.g., Zoom, Teams, Google Workspace).

• Ability to manage multiple priorities under pressure while maintaining professionalism.

• Demonstrated discretion and ability to handle confidential information.

• Strong interpersonal and stakeholder engagement skills.

What We Offer

• A professional, mission-driven working environment.

• An opportunity to work at a leadership level within a globally recognized non-profit.

• Competitive salary and growth opportunities.

How to Apply

All interested candidates should submit their cover letter, CV, and academic documents as one PDF file (max 35MB) to: [email protected]

Email Subject Line: Executive Assistant Application

Application Deadline: Friday, 22nd August 2025 at 5:00 PM EAT

Address your application to:
The National Director
Habitat for Humanity Uganda
Plot 1026, Lukadde Road, Kira Ward
P.O. Box 163027, Kampala

Important Notes:

• Only shortlisted candidates will be contacted.

• Hard copy applications will not be accepted.

• Canvassing will lead to automatic disqualification.

• HFHU is an equal opportunity employer. Qualified female candidates are especially encouraged to apply.

Habitat for Humanity – Jobs in Uganda
For more executive assistant jobs, NGO administrative careers, and Kampala-based job opportunities, visit www.ugandajobsnetwork.com