Receptionist (3 positions)

Dei BioPharma Ltd is a biotech and pharmaceutical research firm duly incorporated in Uganda, specializing in the development and manufacture of innovative medicines and vaccines.

The development of our drugs and vaccines manufacturing facility was commissioned on July 6, 2021, by President Yoweri Museveni and Kenya President William Ruto (then Vice President).

The state-of the art facility is situated in Matugga, Wakiso district. Uganda, and shall produce high quality medicines across a wide range of therapeutic areas.
These include malaria, cancer, generies, beta lactums, non betalactums, nutraceuticals, parentals, Heparin, APIs, Insulin, Glagine, vaccines and monocolonal antibodies.

The manufacturing facility is gearing to produce one billion doses of mRNA vaccines guided by the most stringent global CMP including the US FDA, EU (EMA) and the World Health Organization (WHO) standards.

Announcement Number: DB/05/043/FA05

Position Title: Receptionist (3 positions)

Opening Period: 05/05/2025 – 05/12/2025

Series/Grade: L (1)

Salary: Competitive

Who May Apply: All Interested Applicants

Duration Appointment: Indefinite subject to successful completion of probationary period

Supervisory Position: No

Job Summary:

The Receptionist will serve as the first point of contact for DEI BioPharma Ltd., providing front-desk support and ensuring a professional and welcoming experience for visitors, clients and staff. The role involves managing all incoming calls, visitor registration, correspondence handling and coordination of meeting schedules and office supplies. The Receptionist will uphold confidentiality, maintain orderliness in reception and waiting areas and support administrative functions in line with company protocols including GMP visitor access procedures.

The ideal candidate should possess strong interpersonal, organizational and communication skills with experience in a corporate or regulated environment.

Key Duties and Responsibilities:

1. Serve as the first point of contact for all visitors ensuring professional reception, registration and guidance in compliance with company security and GMP access procedures.

2. Answer, screen and route incoming telephone calls promptly and professionally and relay messages as required.

3. Manage incoming and outgoing correspondence including courier packages, emails and physical mail, ensuring timely delivery to appropriate departments.

4. Maintain an organized and clean front office area including waiting areas and meeting rooms, to reflect the company’s professional standards.
5. Schedule and coordinate meetings, appointments and bookings for conference rooms including setting up basic audio-visual equipment as needed.
6. Provide administrative support to HR and administrative departments including document filing, photocopying and stationery requisition.
7. Maintain accurate visitor logs and ensure issuance and tracking of visitor badges in accordance with company access policies.
8. Support emergency and safety procedures by directing visitors and employees appropriately during drills or actual events.
9. Monitor front desk supplies and proactively report replenishment needs to administration.
10. Handle sensitive information with discretion and uphold strict confidentiality standards at all times.
Academic Qualifications:

1. Degree in Office Management, Public Administration, Secretarial Studies, Social Sciences or a related field.

Experience and competencies:

1. Minimum of 2 years of experience in a front desk or administrative support role, preferably in a corporate or pharmaceutical setting.

2. The incumbent should possess Customer service principles, office management procedures, telephone etiquette, basic record-keeping, and familiarity with office equipment and supplies.

All applicants under consideration will be required to pass medical and security certifications.

EQUAL OPPORTUNITY EMPLOYER: Dei BioPharma Ltd, provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation or marital status.

HOW TO APPLY:

All interested candidates who meet the required qualifications and experience are invited to submit their CVs, Cover Letter & Academic documents (addressed to the Human Resources Manager)

All Application documents should be merged as one document in PDF or DOC / DOCX, which should not exceed 10MB

Applications should be sent by email to recruitment@deibiopharma.com with the JOB TITLE IN THE SUBJECT LINE

Should you not hear from us within twenty one (21) days from the closing date of this advertisement, you may consider your application to be unsuccessful

Deadline: 12th May 2025 by 5:00PM